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Displaying items by tag: Medway Grammar School appeals - Kent Independent Education Advice

The Medway Tests for Entrance to Grammar School in September 2011 had problems in two Test Centres this year. Children from a number of primary schools who sat the test at Chatham Grammar School for Boys had their test papers collected in early and then they were given out again, causing disruption, and children at the other centre were the victims of disruptive behaviour by some of the candidates. My advice was to complain to the Local Government Ombudsman and he has recently concluded his investigation....

Published in News Archive
Tuesday, 05 October 2010 00:00

Oversubscription Appeals

last updated August 2016

You will find data for 2017 Appeals in Kent and Medway here

 Each Year I receive a number of enquiries about oversubscription appeals following the normal application process for primary and secondary schools.These are where the school (it may be non-selective or grammar) is full. I advise some parents to put in a holding appeal (simply writing "I am appealing for a place for my child (name) at (name) school. A more detailed letter will follow" on the form, which means you do not need to submit full details by deadline day). You can then leave submitting a detailed letter until after the first round of reallocations takes place. I am happy to delay taking on clients until that time, when you will know whether an appeal will be necessary. Also the pressure on myself is less at these peak times, and so I am able to respond more quickly. Please feel free to contact me if you wish clarification on this.

If you are interested in using my professional services, please email me with a brief outline of your situation (including test marks if a grammar school appeal) as explained here, and I will get back to you as soon as possible. Unfortunately, I can only accept clients who live in Kent or Medway Local Authority areas and are appealing for schools in those local authority areas. 

You will find data on 2016 appeals here. 

To make an appeal for a Kent school you should download an appeal form here.

  • You will find the most recent appeal statistics for both Kent and Medway via the appropriate link. 
  • There is a new Code of Practice for School Appeals, issued by government, which took effect in 2012. Some key issues are set out at Code.
  • If your child is not allocated their first preference school in March, you may be able to secure a place at a school higher in your list through appeal or via the waiting list and you can follow both processes at the same time.
  • First piece of advice is – don’t panic. You will not get an earlier appeal or a better hearing by sending in your case early. If you are not ready, make sure you record your appeal by the closing date, using such words as “I am appealing for….... I will send in my detailed case when it is ready”. This enables you to take advice or plan your appeal without additional pressure (it is already stressful enough!). If yours is one of the few academies that organises early appeals, you can still send in your case when you are notified of the date, without penalty. Appeal dates for each school are published on the school website by February 28th (secondary). 
  • Appeals are always possible for non selective schools when the number of pupils applying for a school is larger than the approved number of admissions.
  • Kent admission rules allow parents to apply to any school not on their original list after the first Allocation of vacant spaces in April using the In Year Admission process. Use this to the full, as at the least you are placed on a waiting list and then have rights of appeal. Some children who did not originally apply for a school and who now apply after first Allocation will be offered places ahead of others on the waiting list. The situation in Medway is more confused and confusing. 
  • You will be asked to submit a case and appear personally at the Panel hearing. The best grounds for appeal are where families can show that the admission of another pupil will not damage the education of those already admitted, where another child has been wrongly selected ahead of their own, or that the admission policy has been interpreted wrongly. Some Foundation & VA schools are keen to admit additional pupils, and in such cases the appeal is much easier, if you have a reasonable case, or your child appears to ‘fit’ the school ethos. you will find information on this in my Individual School pages for Kent and Medway
  • Each oversubscribed school has its own character and approach to appeals for additional pupils.
  • Grammar school oversubscription appeals can be very complex, as appellants may have children who have passed the eleven plus, others will not have, and the appeal panel has to balance competing claims.
  • I can advise on the expected appeal pattern for each school, and the best strategy to achieve success. 
  • Remember, at the end of the day, if the school is genuinely full there may be no way to secure admission.

Kent County Council operates what a called Group Appeals for many of its Appeal hearings, where schools are oversubscribed. Schools where this process is being used include Maidstone Grammar School for Girls, Tunbridge Wells Grammar School for Boys and Simon Langton Grammar School for Girls.  The Admission Code for School Appeals recommends that where a school is oversubscribed, appeals should be divided into two stages. Where this happens, the first part is called the group stage, where all parents appealing are invited to a meeting at the start of proceedings. At this meeting, all the issues relating to oversubscription are debated between parents and the Admission Authority Presenting Officer in front of the Appeal Panel. No matters relating to individuals are  considered. This enables the Appeal Panel to determine before hearing individual appeals how many children, if any, can be admitted before prejudice applies (see section on appeals).  The second stage is the individual appeal where each parent puts the case for their individual child. In the second stage there is no discussion of oversubscription issues. The Panel then has to decide which children should be offered places, possibly accepting that for some, there will be prejudice, but their individual circumstances outweigh this. I have some experience of the system, as Medway Council has used it for many years with, in my view, mixed success. Many parents are inhibited at the Group meeting and find it difficult to put forward their points. At some meetings the meeting rapidly degenerated into an unpleasant verbal battle (I don't see this happening at the Kent appeals); at others very few parents turned up,few views were expressed and the meeting fizzled out (more likely). My advice is go to the meeting, at the very least you will see the Appeal Panel members in advance. Don't be afraid to speak out if you believe the school is capable of admitting extra children although this can be come quite a technical argument and school cases for not admitting additional children can be quite intimidating.  You won't affect your individual chances by making the case that more children in general can be admitted. In Medway where Appeal Panel members were used to the process, they engaged in quite vigorous and challenging questioning of the Admission Authority. One would expect that KCC panellists will have been trained to carry out similar rigorous questioning. However, where there is no Group Appeal, questioning on prejudice is required to take place in every appeal and can be quite perfunctory and formulaic, so there does need to be a  change of approach.   One of the strongest arguments year on year comes from looking at the numbers in older year groups. If the school can manage these, then why shouldn't it manage the same number again. 

Thursday, 16 September 2010 00:00

Can I help you, and how much will it cost?

I am continuing to offer my Telephone (or FaceTime) Consultation Service to families living in the Local Authority areas of Kent and Medway, relating to Kent and Medway schools as explained below. I also extend this service to the many expatriate families moving back to Kent, and others moving into the area, although not to speculative out of county families seeking Kent grammar schools. I am afraid I have retired from offering the full appeals service which has operated for the past twelve years. 

Basic Information

You may wish to  first visit the Education website or telephone the Department for factual advice, as below.

Kent County Council: Education Website, here. School Admissions (and other education departments), telephone: 03000 41 21 21.


Medway Council: Education Website here. Telephone: 01634 306 000.


Enquirers find the Kent County Council Schools website and Admissions Department especially helpful. Many parents find that Medway Council is not helpful, nor correct in its advice, which can vary from family to family. 

Both departments should be able to provide you with any factual information you need to assist you to make a decision, but are not allowed to offer you opinion, nor compare different options.

If your child is currently at school, you should also talk to their headteacher, who is likely to have a good knowledge of local schools and more importantly, should know your child.  


Can I help you.

I can only help you if:

  1. You live in Kent or Medway Local Authority Areas and your enquiry is about school matters in these areas. The exception is for families seeking to move into Kent or Medway, who want to find out about local schools in the area they are considering, often moving from abroad.
  2. You provide me with as much relevant information as possible to enable me to see if I can help.

What I offer

I have retired from my full personal appeals advice service, but am able to offer a range of advice on many aspects of education. This is based on a life-time in education, and twelve years of working with parents offering advice, based on my extensive knowledge of local matters, backed up by a unique and wide database of information, much of which is reproduced in this website in the information pages, indexed on the right hand side of this page. .

Areas of expertise include: advice on primary and secondary school admissions and appeals; looking for schools for those wishing to move here from elsewhere in the UK, and expatriates. Some aspects of Special Education. For other educational matters covered in these pages, let me know what you seeking and I can advise if I am able to assist.

My service.
This is provided through a Telephone or FaceTime Consultation, usually for half an hour, cost £50, but this can be extended as needs be. I will advise you before any payment, if I anticipate any further need for time. In all cases, please give me as much relevant information to enable me to see if I can help. I will then endeavour to provide you with my preliminary observations about your situation, to enable you to decide if you wish to progress.

Secondary and Primary School Appeals

I am afraid I am now only able to offer support for appeals through a Telephone Advisory Consultation before you begin the appeal process.  

For infant class appeals, please supply me with any reason you are aware of that could overcome Infant Class Legislation (see Primary page).
Next Step
In all cases, please first complete the contact me form, with details relevant to your enquiry to see if I can assist.
I will get back to you as soon as possible by phone or email to discuss possibilities and provide preliminary advice where appropriate. .
The information required will vary according to the schools concerned, but for grammar school admission or appeal this would include:
Your child's individual test scores (available from the primary school in Kent), or provided in Medway
Was there a Kent headteacher assessment (available from the primary school), or a Medway Review (details sent with your decision)? 
The town or village where you live;
Your child's current school;
Schools you are considering;
Any other relevant factors;
A contact telephone number.
All communications are confidential, unless you authorise me otherwise.

Published in What I Offer