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Displaying items by tag: kent

Monday, 04 October 2010 00:00

Secondary School Appeals

Last updated: April 2020. You will find a page on the effects on school appeals of the Coronavirus here.

You will find further information, comment and advice in the page relating to specific types of appeal: Kent grammar schools; Medway grammar school review and appeal; oversubscription appeals; and primary school appeals. A look at key points of the School Admissions Appeals Code also contains further advice and information.  

You will find data for 2019 Appeals in Kent and Medway entry here and more information about individual Kent schools here

I am afraid I have completely retired from offering individual appeals advice. 

All school appeals are required to follow the mandatory School Admissions Appeals Code.

Parents have the right to appeal against any decision not to offer a school place, and that decision must be in writing and contain information on how to appeal.  Whilst there is no time limit on when an appeal can be lodged,  it is normally best to meet the official closing dates, otherwise parents may find the schools their appeal is heard late and the school has filled at the time of the main appeals.

I regularly receive a number of enquiries about oversubscription appeals at the beginning of March when decisions arrive. These arise where the school (it may be non-selective or grammar) is full after the main allocation of places. 

In all cases, it is important that you notify the Admission Authority (which is the Local Authority in the case of Community and Voluntary Controlled Schools, otherwise it is the school or academy) that you are appealing, so that you are in the lists before the closing date for appeals. I advise many parents to put in a holding appeal (simply writing "I am appealing for a place for my child (name) at (name) school. A more detailed letter will follow" on the form you are sent with your decision letter, which means you do not need to submit full details by deadline day). You can then leave submitting a detailed letter until you have a clearer picture of the situation and you can also find out by how much you missed out on a place (for example distance) from the school. 

For non-selective schools, or oversubscribed grammar schools where your child passed the Kent or Medway Test, you should also apply to go on the waiting list. Arrangements for both processes are sent with your allocation letter on National Allocation Day.

In any case, DO NOT PANIC. Do not send off something immediately. It may damage your case when the appeal is finally heard and, however angry you are with the allocation, you won't gain any advantage or have your case heard early.  It is best to wait until you are ready with all your supporting evidence and then send it in together. It is good practice to get all material there at least ten days before the appeals start for your school, to ensure that papers can be distributed to the panellists. Few appeals are heard before May but Admission Authorities must publish their appeal timetable on their website. No Appeal Panel will discriminate against you if you deliver supplementary material after the official closing date for appeals, although administrators often find it convenient and may hassle you. If you don’t register your appeal until after this date you may find your appeal is heard after the main batch, when it may be more difficult to win an appeal if there is no room.

This right includes appeals against a decision not to be offered a place at sixth form, although the student themselves can also appeal in such cases.

In Kent and Medway, appeals are heard before an Independent Appeal Panel comprising three panellists (except at Simon Langton Boys Grammar that normally uses five panellists). These are independent of the school and the Local Authority, but are appointed by the Admission Authority. All panellists are required to have been trained. An Appeal Panel has to have at least one Advisory Member and one Lay Member. An Advisory Member has experience in education, or is acquainted with educational conditions in the area, or is the parent of a registered child at a school. A Lay Member does not have personal experience in the management or provision of education in any school, but may be a school governor or have other voluntary experience. As you can see, appeal panellists do not initially have to have great knowledge of the education system, but soon acquire expertise in the role and in the different situations they may be faced with. All are volunteers and in my experience the great majority carry out an effective job. 

Chances of success at appeal vary widely; last year the number of successful appeals at individual Kent grammar schools varied from 0 to 75, and for non selective schools from 0 to 51. You will find some more detail about appeal outcomes for 2019 here.  These figures confirm that whilst Panels are trained to follow the mandatory Code of Practice, they may adapt their decision to local circumstances, such as the pressure on places. 

For non selective and primary schools, appeals are against a decision not to admit the child because the school is full. 

For grammar schools, there are three types of appeal:
1) Against a decision that the child has been found non selective, although there are still places in the school;
2) Against a decision that the child has been found non-selective and the school is full;
3) Against a decision that the child has been found selective but the school is full. 

Appeal Panels can be organised in a variety of ways. All community  and voluntary controlled schools in Kent and Medway will use Panels selected and trained by the Local Authority, but independent of the Education Department. The LA also provides clerks to administer the process and will manage all paperwork. 

Academies, Foundation and Voluntary Aided Schools in Kent may also use the services of Local Authority Panels, but those in Kent or Medway have three alternative choices:

  1. There are several Independent Appeal Panel Administrators operating in the area who offer services to a number of schools. These will recruit their own appeal Panel members and provide Independent Clerks. 
  2. A few schools use their own independent clerk to organise appeals and may recruit their own Independent panellists.
  3. There are now a couple of organisations offering to run appeals for schools, in one case even offering to provide the school representative at the appeal! Statistics for these panels suggest a much lower rate of success. 


In my experience, Panels organised by the Local Authorities or Independent Panel Administrators managing appeals at a group of schools are generally most independent.

Each Panel administrator should provide comprehensive documentation in advance setting out the appeal process, so that parents know what procedure is to be followed.

An increasing number of schools that are oversubscribed in both Kent and Medway operate a group appeal. At a group appeal, all appealing parents are invited to hear the Admission Authority case for not admitting additional pupils in the presence of the Independent Appeal Panel, and to ask questions. The Appeal Panel can then make a decision on how many additional children should be admitted (if any), so that individual appeals can focus on the parental case, without the issues of fullness being considered further at every appeal. No individual case or circumstances are considered at the group stage. 

I believe this is an effective way of managing oversubscription appeals, but can produce fireworks or a difficult meeting that requires good chairmanship. Where a group appeal is not used, each individual hearing considers evidence on both the fullness of the school and the case for the individual child.

Warning: None of the following takes into Account the unknown Consequences for School Admissions of Coronavirus

Note: This is the most visited page on the website, having been visited 354,458 times since it was first published nine years ago, twice as many as the second most popular page,  Kent Secondary School Admissions,  followed by Medway Grammar Schools and Medway Secondary Schools

Last updated April 2020 

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Please note you will find considerable additional information about many Kent schools by entering their name in the search engine of this website, or by visiting Individual Schools

The commercial 11 Plus Exams website contains a great deal of valuable information about tests and how to prepare for them, and grammar school appeals, across the country. Three important points to bear in mind (1) much of the material is written from the perspective of the Buckinghamshire test; (2) The Kent Forum for the website is dominated by comments from out of county families looking for Kent grammar schools; (3) it is a commercial site whose main purpose is to sell materials for Test preparation (not necessarily a bad thing!).  

Once again parents will be able to register for the Kent Test online via www.kent.gov.uk/ola by 3rd July 2019. If they register online and provide an e-mail address, they will receive their child’s assessment decision via e-mail on 17th October 2019. I do recommend this process as each year postal results for some children are delayed.  

News and Information Items relevant to Kent Test and Grammar School Admission 

Kent Test Results October 2019

Further Analysis of Kent Test Results October 2019 

Missed Registration for the Kent and Medway Test; and Illness at the Time of the Test

Kent Secondary School Admissions 2020

Oversubscription and Vacancies in Kent Grammar Schools: Allocation 2020

Kent Individual Schools Information

Application Process for 2021 entry

Key Action

Scheme Date

Registration for testing opens

Monday 1 June 2020

Closing date for registration

Wednesday 1 July 2020

Test date for pupils in Kent primary schools

Thursday 10 September 2020

Test date for out of county pupils

Saturday 12 September 2020

Assessment decision sent to parents

Thursday 15 October 2020

Then as for Kent Secondary Schools Page

 KCC publishes a Kent Test Familiarisation Booklet which gives guidance and examples of questions of the type used in the Kent Test. 

Test Specification for 2021 entry

Kent candidates will take the tests on Thursday 10 September 2020. External candidates will take them on Saturday 12 September 2020. Everyone will take the tests on one day. 

The first test will be an English and Maths paper in multiple-choice format with a separate machine readable (OMR) answer sheet. The English test is the first section. The whole test will take an hour to administer, plus any admin time before formal timing begins. Each sub-test will take 25 minutes, and will be preceded by a five minute practice exercise. Children will be required to stop at the end of the English section and wait for instructions before they start the Maths paper. The English will involve a comprehension exercise plus some additional questions drawn from a set designed to test literacy skills.

The second test will be a Reasoning paper in multiple-choice format. It will take about an hour* to administer, including the practice drills and questions. It will contain a verbal reasoning section and a non-verbal reasoning section of roughly the same length, with the verbal reasoning being the first part. The non-verbal reasoning will be split into four short sections, administered and timed individually (as in the previous tests).

There will still be a writing exercise which will not be marked but may be taken into consideration in borderline cases referred to the local Head Teacher Assessment Panel. 40 minutes will be allowed for the writing task, including 10 minutes to plan the piece.

 *Exactly how long the reasoning test takes will depend on how quickly the practice drill and questions are completed before each timed section.  

 Scores:

Scores will still be age standardised, using a national standardisation. The score range on each paper will be 69 or 70 to 141 as now, so the maximum aggregate standardised score would be 423.

 Threshold: 

Until Kent pupils have taken the tests it will not be possible to predict the threshold for grammar school but it is probable that it will be set in a similar way, using a minimum aggregate score and a minimum level for a single score.

Wherever the threshold is set, those schools which rank children by aggregate score for admission will continue to work down their list of applicants in score order, taking the highest scorers first, so the only effect of the changes will be that the scores involved will be different because fewer tests are involved. 

Appeals:

You cannot appeal against a Kent Test Result, only against a decision not to be awarded a grammar school place you have applied for. 

 
Disability leading to a need to make adjustments to the Kent Test
Kent County Council has published its Guidelines for Requesting Reasonable Adjustments to 11 plus Test materials or the granting of additional time in the Test here.  You will find the guidance below the form. The keys are that it is the school that makes any request, not the parents; it has to be made in good time (there is a 24th June deadline given on the past information at this link); and that appropriate evidence has to be provided of a special education need which shows the school is "providing evidence to enable the LA to consider whether a child is disabled within the terms of the Equality Act 2010, and whether adjustments to 11+ materials or conditions may be appropriate. It is essential that you provide clear, concise, up-to-date evidence. Requests for adjustments will not be considered where no evidence is provided or the evidence is out of date".  Please note that a common outcome is for the child to be given extra time in the written test, which is of limited value as this is only taken into account in the event of a Headteacher Assessment, see below
 
Kent Test Results
 When results are sent out on 15th October, they confirm whether the child has been found selective or not, together with the results of the Individual Tests. Those who consider appealing are in for a long wait, as you cannot appeal until you are allocated a school on 1st March 2021. The first appeals are generally heard by the beginning of May. Feel sorry for those given an assessment on 15th October 2020, whose appeal is not heard until the middle of June 2021!

The pass mark is set to select 21% of Kent children and may vary from year to year. This variation does not mean that the test varies in standard. Kent County Council set a new test structure for 2015 entry explained in the Test Specification above, and some of the articles whose links are provided at the beginning of this article.

All parents of Kent grammar school applicants will have their decision letters placed in the post on 15th October 2019 to arrive on doorsteps on the 16th.  For those parents (the large majority) who registered on line and provided a valid email address, an email will be sent after 4pm, on the 15th October. With some 16,000 results to be sent out, this sometimes takes considerable time.  For those parents who registered online but did not provide a valid email address they will be able to log onto the KCC website to view the decisions after 5pm. These contain just the pass/fail decision, for individual marks contact your primary school. Please note, I have now retired from offering individual advice.

Consult the article on In Year Admissions if you are looking for a new grammar school at other times.

Note: Under the Data Protection Act, Schedule 7, Section 9, candidates do not have the right to see their test papers once they have been handed in. The Freedom of Information Act does not override the Data Protection Act in this matter.  However,  KCC officers are happy to check scores. 

Headteacher Assessment (HTA)
Primary school headteachers are provided with the results at the beginning of October. They have the right to apply for a 'Headteacher Assessment' (often called Headteacher Appeal) for children who have not reached the pass standard. This is carried out on a confidential basis without parents being informed.  A Panel of headteachers then considers a selection of work submitted by the primary school, the English written paper taken as part of the Kent Test and a report containing evidence from the Primary headteacher.  This process produces a further 4% (in theory, around 6% in practice) aiming to bring the total of 25% across Kent. Children from outside Kent are considered on the same basis but do not count in the statistical exercise. If the child is successful in the headteacher assessment, then the decision is regarded as a pass on an equal footing with those who gained automatic selection through test results. This means that the child is found selective and this decision is recognised at all Kent grammar schools. Importantly, Government has confirmed that this process is an assessment, not a review. The difference in definition is important as government legislation places severe constraints on applicants applying for a Review in authorities such as Medway (go to Review).

PLEASE NOTE THAT THERE ARE ONLY TWO REASONS ACCEPTED FOR TAKING THE KENT TESTS AFTER THE DUE DATE:

  •  1) YOUR CHILD IS ILL FOR ONE OR BOTH TESTS AND THIS IS CONFIRMED BY A DOCTOR'S LETTER;
     2) YOU MOVE INTO KENT AFTER 1 JULY 2019 AND SUBMIT YOUR SCAF BY 10 DECEMBER
  • OTHERWISE YOU HAVE TO WAIT UNTIL APRIL AND SUBMIT AN APPLICATION TO INDIVIDUAL SCHOOLS THROUGH THE IN YEAR ADMISSION PROCESS WHO WILL ARRANGE TESTING (Contact KCC admissions to confirm process). 

A total of 26.6% out of the whole cohort of children living in Kent were found selective for 2020 entry. The proportion of children in the west of the county taking the tests is lower than in the east, whilst the proportion passing is higher. You will find comprehensive statistics here

  • Six Kent grammar schools also offer places through their own tests. These are: Dover Grammar School for Boys; Dover Grammar School for Girls; Folkestone School for Girls; The Harvey Grammar School, Folkestone; Highsted Grammar, Sittingbourne; and Mayfield Grammar School, Gravesend. Eligibility for admission depends on success at either the school's own test or the Kent Test, although if the school is oversubscribed, as happened with four of the six schools for 2020 entry (excluding Dover Boys and Highsted), places are awarded through the oversubscription criteria which do not take into account which test was passed to achieve eligibility. 
  • The following schools will offer some or all of their places to the highest scoring applicants. You need to read the oversubscription criteria  to determine the rules:  Dartford Grammar School, Dartford Grammar School for Girls, Judd School, Maidstone Grammar School, Simon Langton Grammar School for Boys, Skinners School, Tonbridge Grammar School (Girls). For some of these you will not know the pass mark before applying, although there is guidance elsewhere on this website (use the search engine or go to Individual Schools). Depending on the school, the mark  may only be determined by the scores of those applying, which you will find here fro 2020 entry  and for 2021 will become public in March  when decisions are announced.
  • You will also find links to Medway Test outcomes  for 2020 entry.

Some Grammar School Admission Scenarios:

  • If the child has passed the Kent tests, you may name just grammar schools on your SCAF. If your child does not qualify for any of these, because other children have taken up all available places, you could be offered the nearest grammar school with a vacancy, although KCC has no obligation to do so and tends to offer a place at the nearest non-selective school. In some previous years this has affected children in Canterbury, Dartford, Faversham,Gravesham & Thanet. What was described as "an unwritten policy" by KCC that a Kent child who passed the 11 plus was entitled to a grammar school place, no longer applies.
  • The Dover, Shepway, Mayfield and Highsted Tests do not qualify you for admission to any other grammar school.
  • If your child has not taken the eleven plus, you can only be considered for non selective schools, but can make a late application which will enable this to happen. 

  • If your child has taken the eleven plus and not passed, and you wish to appeal, you must name the grammar schools you wish to appeal to on the SCAF, together with any non selective schools you wish to apply to.

  • If your child has passed the eleven plus and you name grammar schools and a non selective school, for example a church comprehensive school, you will be offered the highest school on your list for which your child is eligible. If  this is the non selective school then you will be offered it in preference to a grammar school lower down your list.

 

 

 

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