I have described in previous articles how twelve boys who appealed for places at Holcombe Grammar School in Medway, and were found to be of grammar school ability by the Appeal Panel,were neither awarded places nor allowed on the waiting list as would have happened in Kent. They have today learned that they can now be placed on the school waiting list, after a month of contradictory and confusing information from Medway Council. 

Unfortunately, this does not get them a place at the school even now, but I anticipate that a few spaces are still likely to arise over the summer holiday, to be awarded to those living nearest, and so likely to be from these twelve.

The information comes in a letter from the school, which throws a new light on the whole situation. This shows that responsibility for the foul up lies squarely with Medway Council which was blocking this decision, even as late as yesterday.

Update: Further updated article here 18th July 

This article looks at the situation where families have gone to appeal for a grammar school place for a child who was initially non-selective, the child has been found of grammar school ability, but then been told by the Independent Appeal Panel that there is no room. In most cases, the family can then ask for the child to be placed on the school waiting list.

After the debacle of the 2018 appeals for places at Holcombe Grammar School (previously Chatham Grammar School) in Medway described previously, the article then considers the ongoing shambles of waiting list mismanagement for places at the school. The cast of this story also includes Medway Council and an Appeal Panel provided by KCC. 

This has been a particularly busy admission season for me, primarily because the change in structure and scoring pattern of the Kent Test have considerably increased uncertainty about chances of access to super selective schools and appeal success to grammar schools across the county. My news item on the Kent Test saw the fastest rate of hits ever on the website, totalling 7000 in just over a week. The article on the Medway Test, with about a sixth the number of applicants has already attracted over 3000 visitors.

The other major factor has been the urban myth and misinformation circulating amongst parents, too often driven by some primary headteachers trying to be helpful and some secondary headteachers keen to encourage numbers.

I have covered most of the comment and information below in previous news and information items on this website, but now that most  Secondary School Common Application Forms (SCAF) have been submitted, I have time to reflect. Kent parents will know that exceptionally, KCC has extended the closing date to 5^th November (nationally it was 31^st October) to give parents good time to consult schools after the Kent Tests results were sent out, allowing for half-term in between.

I hear many good reports about the advice freely given by KCC School Admissions, and know that, as always, the Department has been massively overworked. However, they are not allowed to comment about individual schools as I am. Medway Council also runs an advice service. 

I explore these issues and a variety of others below......

The main secondary school appeals are now ended, although places are still being freed up, mainly in non-selective schools through movement in waiting lists. This article is an overview of the latest situation across Kent and Medway, although I am happy to be corrected on details or to add in additional items. In particular,  information on non-selective school situations would be helpful.

 For grammar schools, the main pressure area has been West & North West Kent for boys,   with Tunbridge Wells Grammar school for Boys having 89 appeals, and Wilmington Grammar School for Boys having around 70. As a result Kent County Council came under considerable pressure  from families whose sons had passed the 11+, but had no grammar school place. In the event,  nearly all of these boys have been offered places off waiting lists or at appeals, with TWGSB taking 32 at appeal, Wilmington over 30,  Gravesend Grammar taking in nearly all who had passed without the need to go to appeal. 

Oakwood Park in Maidstone has also taken up a number of these and, after appeals, now has 164 places allocated, leaving its additional form of entry only part filled. As a result, this OFSTED ‘Outstanding school’  is surprisingly still welcoming applications from anyone who has passed and should be able to offer the vacant places without appeal.   I believe that otherwise all these schools are now full, along with Skinners, Judd, Dartford Grammar Boys and Maidstone Grammar. Interestingly, admission authorities can accept a second appeal .......“because of a significant and material change in the circumstances of the parent or child”.  For example, if your child comes up with two Level 5s in the recent SATs it may be worthwhile  asking  a grammar school with vacancies if it will consider a second appeal (it has an absolute right to say no). ......... 

last updated August 2016

You will find data for 2017 Appeals in Kent and Medway here. 

 Each Year I receive a number of enquiries about oversubscription appeals following the normal application process for primary and secondary schools.These are where the school (it may be non-selective or grammar) is full. I advise some parents to put in a holding appeal (simply writing "I am appealing for a place for my child (name) at (name) school. A more detailed letter will follow" on the form, which means you do not need to submit full details by deadline day). You can then leave submitting a detailed letter until after the first round of reallocations takes place. I am happy to delay taking on clients until that time, when you will know whether an appeal will be necessary. Also the pressure on myself is less at these peak times, and so I am able to respond more quickly. Please feel free to contact me if you wish clarification on this.

If you are interested in using my professional services, please email me with a brief outline of your situation (including test marks if a grammar school appeal) as explained here, and I will get back to you as soon as possible. Unfortunately, I can only accept clients who live in Kent or Medway Local Authority areas and are appealing for schools in those local authority areas. 

You will find data on 2016 appeals here. 

To make an appeal for a Kent school you should download an appeal form here.

• You will find the most recent appeal statistics for both Kent and Medway via the appropriate link. 
  
• There is a new Code of Practice for School Appeals, issued by government, which took effect in 2012. Some key issues are set out at Code.
• If your child is not allocated their first preference school in March, you may be able to secure a place at a school higher in your list through appeal or via the waiting list and you can follow both processes at the same time.
• First piece of advice is – don’t panic. You will not get an earlier appeal or a better hearing by sending in your case early. If you are not ready, make sure you record your appeal by the closing date, using such words as “I am appealing for….... I will send in my detailed case when it is ready”. This enables you to take advice or plan your appeal without additional pressure (it is already stressful enough!). If yours is one of the few academies that organises early appeals, you can still send in your case when you are notified of the date, without penalty. Appeal dates for each school are published on the school website by February 28th (secondary). 
• Appeals are always possible for non selective schools when the number of pupils applying for a school is larger than the approved number of admissions.
• Kent admission rules allow parents to apply to any school not on their original list after the first Allocation of vacant spaces in April using the In Year Admission process. Use this to the full, as at the least you are placed on a waiting list and then have rights of appeal. Some children who did not originally apply for a school and who now apply after first Allocation will be offered places ahead of others on the waiting list. The situation in Medway is more confused and confusing. 
• You will be asked to submit a case and appear personally at the Panel hearing. The best grounds for appeal are where families can show that the admission of another pupil will not damage the education of those already admitted, where another child has been wrongly selected ahead of their own, or that the admission policy has been interpreted wrongly. Some Foundation & VA schools are keen to admit additional pupils, and in such cases the appeal is much easier, if you have a reasonable case, or your child appears to ‘fit’ the school ethos. you will find information on this in my Individual School pages for Kent and Medway. 
• Each oversubscribed school has its own character and approach to appeals for additional pupils.
• Grammar school oversubscription appeals can be very complex, as appellants may have children who have passed the eleven plus, others will not have, and the appeal panel has to balance competing claims.
• I can advise on the expected appeal pattern for each school, and the best strategy to achieve success. 
• Remember, at the end of the day, if the school is genuinely full there may be no way to secure admission.

Kent County Council operates what a called Group Appeals for many of its Appeal hearings, where schools are oversubscribed. Schools where this process is being used include Maidstone Grammar School for Girls, Tunbridge Wells Grammar School for Boys and Simon Langton Grammar School for Girls.  The Admission Code for School Appeals recommends that where a school is oversubscribed, appeals should be divided into two stages. Where this happens, the first part is called the group stage, where all parents appealing are invited to a meeting at the start of proceedings. At this meeting, all the issues relating to oversubscription are debated between parents and the Admission Authority Presenting Officer in front of the Appeal Panel. No matters relating to individuals are  considered. This enables the Appeal Panel to determine before hearing individual appeals how many children, if any, can be admitted before prejudice applies (see section on appeals).  The second stage is the individual appeal where each parent puts the case for their individual child. In the second stage there is no discussion of oversubscription issues. The Panel then has to decide which children should be offered places, possibly accepting that for some, there will be prejudice, but their individual circumstances outweigh this. I have some experience of the system, as Medway Council has used it for many years with, in my view, mixed success. Many parents are inhibited at the Group meeting and find it difficult to put forward their points. At some meetings the meeting rapidly degenerated into an unpleasant verbal battle (I don't see this happening at the Kent appeals); at others very few parents turned up,few views were expressed and the meeting fizzled out (more likely). My advice is go to the meeting, at the very least you will see the Appeal Panel members in advance. Don't be afraid to speak out if you believe the school is capable of admitting extra children although this can be come quite a technical argument and school cases for not admitting additional children can be quite intimidating.  You won't affect your individual chances by making the case that more children in general can be admitted. In Medway where Appeal Panel members were used to the process, they engaged in quite vigorous and challenging questioning of the Admission Authority. One would expect that KCC panellists will have been trained to carry out similar rigorous questioning. However, where there is no Group Appeal, questioning on prejudice is required to take place in every appeal and can be quite perfunctory and formulaic, so there does need to be a  change of approach.   One of the strongest arguments year on year comes from looking at the numbers in older year groups. If the school can manage these, then why shouldn't it manage the same number again. 

I am afraid I have now retired from providing advice to individual families. See article here. I continue to welcome information about issues in schools or the Kent and Medway Local Education Authorities. All communications are confidential, unless you authorise me otherwise.

In process of rewriting. 

Basic Information

You may wish to  first visit the Education website or telephone the Department for factual advice, as below.

Kent County Council: Education Website, here. School Admissions (and other education departments), telephone: 03000 41 21 21.

Email: kent.admissions@kent.gov.uk

Medway Council: Education Website here. Telephone: 01634 306 000.

Email: customer.relations@medway.gov.uk

Enquirers find the Kent County Council Schools website and Admissions Department especially helpful. Many parents find that Medway Council is not helpful, nor correct in its advice, which can vary from family to family. 

Both departments should be able to provide you with any factual information you need to assist you to make a decision, but are not allowed to offer you opinion, nor compare different options.

If your child is currently at school, you should also talk to their headteacher, who is likely to have a good knowledge of local schools and more importantly, should know your child.