Last updated: September 2016
You will find further information, comment and advice in the page relating to specific types of appeal: Kent grammar schools; Medway grammar school review and appeal; oversubscription appeals; and primary school appeals. A look at key points of the School Admissions Appeals Code also contains further advice and information.
I have retired from my full appeals advice service but My Telephone Consultation Service is available through the year, for both admissions and appeals. I also support a range of In Year Appeals, often from expatriate families. I am afraid I only support families living in the Kent and Medway Local Authority areas for schools in these two authorities. See Can I help You for details. Up until summer 2015 I had supported around 900 successful appeals to all types of schools in Kent and Medway providing me with a wealth of local experience.
All school appeals are required to follow the mandatory School Admissions Appeals Code.
Parents have the right to appeal against any decision not to offer a school place, and that decision must be in writing and contain information on how to appeal. Whilst there is no time limit on when an appeal can be lodged, it is normally best to meet the official closing dates, otherwise parents may find the schools their appeal is heard late and the school has filled at the time of the main appeals.
I regularly receive a number of enquiries about oversubscription appeals at the beginning of March when decisions arrive. These arise where the school (it may be non-selective or grammar) is full after the main allocation of places.
In all cases, it is important that you notify the Admission Authority (which is the Local Authority in the case of Community and Voluntary Controlled Schools, otherwise it is the school or academy) that you are appealing, so that you are in the lists before the closing date for appeals. I advise many parents to put in a holding appeal (simply writing "I am appealing for a place for my child (name) at (name) school. A more detailed letter will follow" on the form you are sent with your decision letter, which means you do not need to submit full details by deadline day). You can then leave submitting a detailed letter until you have a clearer picture of the situation and you can also find out by how much you missed out on a place (for example distance) from the school.
For non-selective schools, or oversubscribed grammar schools where your child passed the Kent or Medway Test, you should also apply to go on the waiting list. Arrangements for both processes are sent with your allocation letter on National Allocation Day.
In any case, DO NOT PANIC. Do not send off something immediately. It may damage your case when the appeal is finally heard and, however angry you are with the allocation, you won't gain any advantage or have your case heard early. It is best to wait until you are ready with all your supporting evidence and then send it in together. It is good practice to get all material there at least ten days before the appeals start for your school, to ensure that papers can be distributed to the panellists. Few appeals are heard before May but Admission Authorities must publish their appeal timetable on their website. No Appeal Panel will discriminate against you if you deliver supplementary material after the official closing date for appeals, although administrators often find it convenient and may hassle you. If you don’t register your appeal until after this date you may find your appeal is heard after the main batch, when it may be more difficult to win an appeal if there is no room.
This right includes appeals against a decision not to be offered a place at sixth form, although the student themselves can also appeal in such cases.
In Kent and Medway, appeals are heard before an Independent Appeal Panel comprising three panellists (except at Simon Langton Boys Grammar that normally uses five panellists). These are independent of the school and the Local Authority, but are appointed by the Admisison Authority. All panellists are required to have been trained. An Appeal Panel has to have at least one Advisory Member and one Lay Member. An Advisory Member has experience in education, or is acquainted with educational conditions in the area, or is the parent of a registered child at a school. A Lay Member does not have personal experience in the management or provision of education in any school, but may be a school governor or have other voluntary experience. As you can see, appeal panellists do not initially have to have great knowledge of the education system, but soon acquire expertise in the role and in the different situations they may be faced with. All are volunteers and in my experience the great majority carry out an effective job.
Chances of success at appeal vary widely; last year the number of successful appeals at individual Kent grammar schools varied from 0 to 73, and for non selective schools from 0 to 25. You will find some more detail about appeal outcomes for 2015 here. These figures confirm that whilst Panels are trained to follow the mandatory Code of Practice, they may adapt their decision to local circumstances, such as the pressure on places.
For non selective and primary schools, appeals are against a decision not to admit the child because the school is full.
For grammar schools, there are three types of appeal:
1) Against a decision that the child has been found non selective, although there are still places in the school;
2) Against a decision that the child has been found non-selective and the school is full;
3) Against a decision that the child has been found selective but the school is full.
Appeal Panels can be organised in a variety of ways. All community and voluntary controlled schools in Kent and Medway will use Panels selected and trained by the Local Authority, but independent of the Education Department. The LA also provides clerks to administer the process and will manage all paperwork.
Academies, Foundation and Voluntary Aided Schools in Kent may also use the services of Local Authority Panels, but those in Kent or Medway have three alternative choices:
- There are several Independent Appeal Panel Administrators operating in the area who offer services to a number of schools. These will recruit their own appeal Panel members and provide Independent Clerks.
- A few schools use their own independent clerk to organise appeals and may recruit their own Independent panellists.
- There are now a couple of organisations offering to run appeals for schools, in one case even offering to provide the school representative at the appeal! Statistics for these panels suggest a much lower rate of success.
In my experience, Panels organised by the Local Authorities or Independent Panel Administrators managing appeals at a group of schools are generally most independent.
Each Panel administrator should provide comprehensive documentation in advance setting out the appeal process, so that parents know what procedure is to be followed.
An increasing number of schools that are oversubscribed in both Kent and Medway operate a group appeal. At a group appeal, all appealing parents are invited to hear the Admission Authority case for not admitting additional pupils in the presence of the Independent Appeal Panel, and to ask questions. The Appeal Panel can then make a decision on how many additional children should be admitted (if any), so that individual appeals can focus on the parental case, without the issues of fullness being considered further at every appeal. No individual case or circumstances are considered at the group stage.
I believe this is an effective way of managing oversubscription appeals, but can produce fireworks or a difficult meeting that requires good chairmanship. Where a group appeal is not used, each individual hearing considers evidence on both the fullness of the school and the case for the individual child.