Last Updated June 2014
There is more information, advice and comment on the School Admission Code page.
Please note that for parents applying for any school in Medway outside the normal admission round, you will need to go through the In Year Admission process. For schools run by Medway Council applications need to be made through the Council. Most academies and Voluntary Aided schools manage their own late and in year admissions, in which case they are technically nothing to do with the Council. However, some of these still delegate the process to Medway Council. In my experience Medway Council does not appear to operate a systematic approach to such admissions, with varying advice, some of it breaking the Schools Admission Code. You will find further details here.
Medway Test result and Review statistics for 2010 to 2014 entry are here.
Consult the article on In Year Admissions if you are looking for a new school at other times.
I have wide experience of the secondary school transfer schemes in Kent and Medway, and am happy to place my expertise at your service, both supporting parents through the appeals process and advising on choice of schools and patterns of application (usually using my Telephone Advice Service) , drawing on my extensive local knowledge of the area and its schools. I give talks for parents at an increasing number of primary schools, by invitation, and am also happy to talk with groups of parents, as well as individuals.
Key Dates in Scheme
|Opening Date for Registration for Medway Tests||Monday 9 June 2014|
Closing Date for Registration for Medway Tests
|Friday 4 July 2014|
|Medway Test Date For children attending Medway primary, junior and independent schools which have opted to test in own school during the week||Tuesday 16/ Wednesday 17 September 2014|
Medway Test date for children attending Medway primary, junior and independen tschools which have opted to test in own school on Saturday and those children from out of area and those Medway schools that have not opted to test in own school (will be tested in test centres).
|Saturday 20 September 2014|
Parents informed of test results
posted 3 October 2014 (by email after 4 p.m. 3 Oct)
Closing Date for review requests
Friday 10 October 2014
Parents informed of review results
posted by Friday 24 October 2014
National Closing Date for Common Application Form (online and SCAF)
4 p.m. Friday 31 October 2014
National Offer Day
Monday 2 March 2015
|Places must be accepted/refused and requests to go on a waiting list and appeals must be submitted||By Monday 30 March 2015|
Vacant places re-allocated
w/b 6 April 2015 until Friday 30 October 2015
Whilst there are now national closing and offer dates, each Local Authority operates slightly different processes for allocating pupils, for example Medway parents have six choices and Kent parents have four choices. The Medway secondary school admission prospectus (an essential item, available from Medway Council or your local primary school), or online here, contains details of the all important oversubscription rules, which determine if you will be offered a place if too many people apply. Medway residents need to apply on the Medway Secondary Common Application Form (SCAF), including any schools in Kent. In the same way, residents of Kent should apply for Medway schools on their own Local Authority application form.
GRAMMAR SCHOOL TESTING
Parents will then be able to select up to six schools in order on the Secondary Common Application Form (SCAF).
Warning on Medway School Admissions
Schools are not allowed to know the position you have placed them on the Application Form when drawing up rankings of children to determine who is awarded a place. However, for 2014 entry the whole application form,including reasons for applying for a school was sent to Admission Authorities to be provided as evidence for appeal panels when considering appeals. I understand this practice will continue for 2015 admission and subsequently, although I regard it as a seriously retrograde step placing parents in an invidious position regarding their choice of schools. It is certainly wrong according to the spirit, if not the letter, of the mandatory School Admissions Code,that does not allow schools to know in which order the parents have placed them on the form for admission purposes. However, I am told it is legal and other Authorities (not Kent) also use it when parents appeal for a school place in March, It is possible that some schools which are their own admission authorities (including academies) may choose not to present the information to Independent Appeal Panels, but for 2014 appeals nearly all did. If you are likely to have to appeal, you therefore now have to consider order of preference on the Common Application Form much more carefully than in previous years, as the school and appeal panel will now see all your preferences and be entitled to ask the reason for them.
Further, there is a section for you to provide the reason for applying to each school separately on the Form. This used to be confidential to the school applied for and continues to be so, unless you appeal, when as it is on the common application form it is shared with all schools you are appealing to. Obviously if you put down strong reasons for applying to one school it may reflect badly on you if appealing for another! My advice is therefore clear. Do not put any entry in this section, unless you are applying on health grounds (or similar) on which you consider your child needs to attend a particular school, in which case you would also need to provide medical evidence to substantiate your claim. Otherwise, reasons are completely ignored for allocating places in the admission procedure as they do not form part of the criteria or rules by which places are allocated.
- For all oversubscribed schools find out if you would have been accepted last year. Ask for the distance from school the furthest pupil who was accepted lived. Many church schools admit children according to their level of church support. Find out which category of religious support was the lowest accepted.
- If the school is described as “Community” or “Voluntary Controlled”, oversubscription rules are laid down by the LA. Each “Voluntary Aided” or “Foundation” school makes its own rules and you need to check these out carefully to find if you are likely to be offered a place.
- Check the rules about free school transport, which only apply if you live more than three miles from your nearest appropriate school, or for certain church schools (this is different from Kent where children only qualify if they live more than three miles from their nearest school without taking into account "appropriate". These rules are detailed in the School Admission Booklet for your LA. See the page on School Transport and Appeals.
- Try and make sure that you will be eligible for at least one school on your list, otherwise you will be allocated the nearest one with vacancies, which may not be to your liking.
- Parents applying for secondary school places may be given a supplementary form “only where the additional information is required for the governing body to apply their oversubscription criteria to the application”. In Medway, this only applies to St John Fisher Catholic School, and Rochester Grammar School if you are applying on the grounds of music ability. You are under no obligation to provide information which is not required for this purpose. No form should ask parents to state what preferences they have named on their SCAF, or the order in which they have stated their preferences, as no school requires this to apply its oversubscription criteria.
- In Medway, 86% of children secured their first choice in March for entry in September 2013 (87% in 2012 & 2011).
- If not offered the school of your choice you can apply to go on the waiting list for any or all schools at which you have been turned down. Application forms sent with decision letter on 3rd March.
- Both Kent and Medway have an on-line application system on which parents can change choices up to the closing date. Details of the Medway scheme can be found here. One concern for primary heads is that because they do not see these forms, they are unable to check if parents have made sensible decisions. Conversely, parents can hide decisions from the school, – valuable where certain primary schools strongly encourage certain applications. On-line applicants will be able to access decisions after 4 p.m. on 3rd March. Paper applicants will receive decisions by post on 2nd March.
- Most schools now have specialist status, specialising in areas such as: mathematics & ICT, humanities, or sport. Some such as Rochester Grammar will give priority to up to 10% of places for candidates with a particular aptitude, in this case Music.
- Most Medway secondary schools use nearness of homes to the school as measured by the nearest safe walking route determined by the Medway Council Geographical Information System. In a series of successful appeals in recent years, including a complaint to the Ombudsman at The Thomas Aveling School, I have demonstrated that the application of this system is seriously flawed.
- Rainham Mark Grammar took all applicants who passed the Medway Tests in 2008, 2009 & 2010, regardless of scores. Just 6 first choices were turned down in 2011 and again for 2012. After an additional 30 places were added in 2013, just one qualified applicant was turned down. For 2014 entry, admission was competitive on high scores. Rochester Girls Grammar used to have a high initial cut off score. However, after expansion the cut off has been very close to the bar pass in the past two years, so don't be put off if you like the school. You will not know the cut off score before you apply. I have secured successful appeals for children who did not pass the Medway Test, although it does require a strong case.